KARTING AUSTRALIA PRE-EVENT CHECKLIST

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Checklist requirements:
The Pre-Event Checklist should be used as a tool or aid in the identification of safety concerns prior to the commencement of on-track activities. This checklist is a visual inspection tool only.

This checklist is compulsory:
Karting Australia requires all organisers and clubs to properly fulfil their duty of care obligations to participants and spectators. The Karting Australia National Insurance Program may not extend cover for clubs and officials who demonstrate intentional negligence and/or contempt for these responsibilities. Clubs should address all known risks to an acceptable level.

Who should complete this checklist?
In general, any official who is responsible for safety on the day of the event/activity may complete this checklist. This may include, but is not limited to Stewards, Clerks of Course or Safety/Risk Officers. By completing this checklist and signing it, you are demonstrating that you have taken reasonable steps to identify and address risk. This puts your club in a stronger (not weaker) position should an incident occur.
By completing this checklist, you can reduce your club’s exposure to potential legal action resulting from injury or property damage.

Protection for club officials:
The Karting Australia National Insurance Program provides protection for club officials who complete this checklist. It is important clubs can demonstrate, via this checklist, they have upheld their duty of care through action.

How to complete this checklist:
Physically walk around the track/venue and review each item on the checklist. Based on your observations and assessment of each item, select either YES or NO:
YES = ACCEPTABLE
You are satisfied the conditions are safe and acceptable for competition to commence. You must however record anything you feel needs to be highlighted and your proposed actions in the space provided.
NO = ACTION REQUIRED
You have identified a safety concern. You must record your findings in the space provided with details on how you will address this risk/hazard before competition can commence.

What do I do if a safety concern is identified?
If, during your inspection, you identify a safety concern (i.e. you selected “NO”), you must record your decisions/actions in the space provided. You may consider the following as possible actions to address the identified risk:
Control the risk = Using signs, witch’s hats, bunting or modifying the situation, you may reduce the likelihood of this risk occurring.
Avoid the risk = Removing the object this is causing the risk or delay or postpone the event may prevent the risk from occurring at all.
Monitor the risk = Where the risk is unlikely to occur, it is recommended you monitor the risk throughout the event for any changes in circumstance.

Important Safety Notice:
Where a risk is identified but cannot be addressed to an acceptable level, you should seriously consider whether the event should proceed. The event should not proceed where a threat to life has been identified.

Submitting your completed checklist:
Once completed, fill in your name and official's position you are performing at the event and click on the submit button. This will forward your checklist to the State Karting Office for record keeping.
The National Insurance Program relies upon clubs demonstrating risk management via checklists such as this. Failure to submit your checklist may be considered a breach of the Karting Australia Rules.

DD slash MM slash YYYY
TIME OF INSPECTION:(Required)
:

SECTION 1: EVENT ORGANISATION

The Stewards have received the EVENT ORGANISING PERMIT. It is on the Notice Board.(Required)
The ESSENTIAL OFFICIALS are present and have signed on.(Required)
The DESIGNATED OFFICIALS are present and have signed on.(Required)

SECTION 2: SAFETY & EVENT COMMAND

The KEY OFFICIALS briefing has been conducted.(Required)
The HI-VIS VESTS have been distributed to the appropriate Officials.(Required)
The 2-WAY RADIOS have been distributed.(Required)
The 2-WAY RADIOS have been checked and are operational.(Required)
The allocated FIRE EXTINGUISHERS are in place, accessible and are ready for use.(Required)

SECTION 3: IN-GRID, OUT-GRID AND TECHNICAL

The OUT-GRID GATES gates are functioning appropriately.(Required)
SUITABLE SAFETY STRUCTURES separate the grids from the Race Track.(Required)
A MECHANICAL BREAKDOWN LANE has been set up and is available(Required)
The RACE DIRECTION SIGN is in place and clearly visible to the drivers.(Required)

SECTION 4: RACE TRACK

The SAFETY FENCE is secure and functioning appropriately(Required)
The SAFETY CATCH FENCES are operational.(Required)
The CATCH TRAPS are non-compacted (fluffed) and ready for use.(Required)
SAFETY STRUCTURES (including tyre barriers) are in place and appropriately secured.(Required)
The TRACK SURFACE is visibly clear of hazards, obstructions and/or debris.(Required)
The TRACK SURFACE is visibly clear of any puddles, running water or water pooling.(Required)
SAFETY FLAGS are accessible at all Flag Points(Required)
An appropriate number of FLAG MARSHALLS are in attendance OR all SAFETY LIGHTS are operational for the race to commence(Required)
If racing at night, all TRACK FLOOD LIGHTS are operational.(Required)

SECTION 5: FIRST AID

FIRST AID PERSONNEL are on-site and prepared.(Required)
FIRST AID RADIO CHECK has been completed.(Required)

SECTION 6: WEATHER

The WEATHER CONDITIONS are acceptable.(Required)

COMMENCEMENT DECLARATION

BY SUBMITTING THIS FORM, I DECLARE THAT I AM AN AUTHORISED OFFICIAL OF THE EVENT. I HAVE COMPLETED THE ABOVE INSPECTION AND ACCURATELY RECORDED ALL APPLICABLE SAFETY CONCERNS. ALL SAFETY CONCERNS IDENTIFIED HAVE BEEN ADDRESSED TO AN ACCEPTABLE LEVEL AND I DECLARE THE NOMINATED RACE TRACK (ABOVE) AND THE ASSOCIATED CONDITIONS ARE SATISFACTORY FOR COMPETITION TO COMMENCE.
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