TKC PRE-EVENT CHECKLIST

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Checklist requirements:
The Pre-Event Checklist should be used by the TKC Committee in preparation for an event. This checklist is a visual inspection tool only.

How to complete this checklist:
Using the TKC App, allocate a sectional task to a responsible person to complete
Physically walk around the track/venue and review each item on the checklist. Based on your observations and assessment of each item, select either YES or NO:
YES = ACCEPTABLE
You are satisfied the conditions are safe and acceptable for competition to commence. You must however record anything you feel needs to be highlighted and your proposed actions in the space provided.
NO = ACTION REQUIRED
You have identified a safety concern. You must record your findings in the space provided with details on how you will address this risk/hazard before competition can commence.

What do I do if a safety concern is identified?
If, during your inspection, you identify a safety concern (i.e. you selected “NO”), you must record your decisions/actions in the space provided. You may consider the following as possible actions to address the identified risk:
Control the risk = Using signs, witch’s hats, bunting or modifying the situation, you may reduce the likelihood of this risk occurring.
Avoid the risk = Removing the object this is causing the risk or delay or postpone the event may prevent the risk from occurring at all.
Monitor the risk = Where the risk is unlikely to occur, it is recommended you monitor the risk throughout the event for any changes in circumstance.

Important Safety Notice:
Where a risk is identified but cannot be addressed to an acceptable level, you should seriously consider whether the event should proceed. The event should not proceed where a threat to life has been identified.

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TASK 1: RACE CONTROL TOWER SYSTEMS

The MYLAPS TIMING EQUIPMENT is checked and ready.(Required)
The TIMING COMPUTER is checked and ready.(Required)
The ENTRANTS ADMIN COMPUTER is checked and ready.(Required)
The LIGHTS CONTROL SYSTEM is checked and ready..(Required)
The PRINTER is stocked and ready.(Required)
The Tower is CLEAN AND USEABLE.(Required)

TASK 2: SAFETY & EVENT COMMAND EQUIPMENT

This list of equipment is usually stored in the Stewards Room.
The 2-WAY RADIOS have all been charged.(Required)
The 2-WAY RADIOS have been checked and are operational.(Required)
The HI-VIS VESTS are in place and ready for officials to use.(Required)
SAFETY FLAGS are accessible and ready for use.(Required)
The FIRE EXTINGUISHERS are accessible and ready for use.(Required)

TASK 3: STEWARDS ROOMS

The Stewards Rooms are CLEAN and USEABLE.(Required)
TABLE AND CHAIRS are in place.(Required)
INCIDENT REPORT FORMS have been printed and are available for use.(Required)

TASK 4: IN-GRID, OUT-GRID AND TECHNICAL

The OUT-GRID GATES gates are functioning appropriately.(Required)
The SCALES have been calibrated and are ready for use.(Required)
All TEMPORARY SHADE STRUCTURES on the in-grid and out-grid is appropriately secured.(Required)
Only applies when a gazebo has been erected for shade at the scale marshal and out-grid marshal areas.

TASK 5: RACE TRACK SAFETY

ALL SAFETY BARRIERS are in place, secure and functioning appropriately.(Required)
The CATCH TRAPS are non-compacted (fluffed) and ready for racing.(Required)
The TRACK SURFACE is visibly clear of hazards, obstructions and/or debris.(Required)
The TRACK SURFACE is visibly clear of any puddles, running water or water pooling.(Required)

TASK 6: RACE LIGHTING SYSTEMS

All PORTABLE SAFETY LIGHTS are fully charged.(Required)
All PORTABLE SAFETY LIGHTS are fully operational.(Required)
If racing at night, all TRACK FLOOD LIGHTS are operational.(Required)
TRACK BUGGY is fueled up and fully operational.(Required)
All TRACK BUGGY EQUIPMENT required to go out on track is ready.(Required)
This includes the safety lights, fire extinguishers, race signage and buggy trailer (if required).

TASK 7: FACILITIES IN GENERAL

EMPTY RUBBISH BINS are in place around the facilities.(Required)
MALE AND FEMALE TOILETS are clean.(Required)
MALE AND FEMALE TOILETS are stocked with toilet paper.(Required)
MALE AND FEMALE TOILETS are stocked with hand cleaner.(Required)
CANTEEN AREA is clean and ready for use.(Required)

COMMENCEMENT DECLARATION

BY SUBMITTING THIS FORM, I CONFIRM THAT ALL CHECKS HAVE BEEN COMPLETED BY THE PERSONS RESPONSIBLE FOR THOSE TASKS. ALL SAFETY CONCERNS IDENTIFIED HAVE BEEN ADDRESSED TO AN ACCEPTABLE LEVEL AND THAT THE FACILITIES ARE SATISFACTORY FOR COMPETITION TO COMMENCE.
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